--- title: "Grow Your Sales Without Growing Your Staff: Stop Setting Appointments" description: Tracking down prospects, clients, staff, and media to find a mutually-acceptable time to meet is a huge waste of time and resources. image: https://thesaleswhisperer.com/hubfs/Imported_Blog_Media/sell_without_selling_wes_schaeffer_the_sales_whisperer.jpg --- [Skip to content](https://thesaleswhisperer.com/blog/grow-your-sales-without-growing-your-staff-stop-setting-appointments#main-content) [![Wes Schaeffer is The Sales Whisperer®](https://thesaleswhisperer.com/hs-fs/hubfs/wes-header-lockup.png?width=1560&height=360&name=wes-header-lockup.png)](https://www.thesaleswhisperer.com/) - Work With Me Show submenu for Work With Me - [Fix Your Follow-Up](https://thesaleswhisperer.com/follow-up) - [Best Day Ever](https://thesaleswhisperer.com/best-day-ever) - [HANK The AI](https://thesaleswhisperer.com/hank) - [12 Weeks To Peak™](https://thesaleswhisperer.com/12-weeks-to-peak) - [48-Hour Fix](https://thesaleswhisperer.com/48-hour-fix) - [Start](https://thesaleswhisperer.com/start) - [Blog](https://thesaleswhisperer.com/blog) - [The Daily](https://thesaleswhisperer.com/daily) - [Speaking](https://thesaleswhisperer.com/sales-keynote-speaker) - [Podcast](https://thesaleswhisperer.com/podcast) Show submenu for Podcast - [Podcast Guests](https://thesaleswhisperer.com/podcast-guests) - [About](https://thesaleswhisperer.com/about) Open main navigation Close main navigation - Work With Me Show submenu for Work With Me - [Fix Your Follow-Up](https://thesaleswhisperer.com/follow-up) - [Best Day Ever](https://thesaleswhisperer.com/best-day-ever) - [HANK The AI](https://thesaleswhisperer.com/hank) - [12 Weeks To Peak™](https://thesaleswhisperer.com/12-weeks-to-peak) - [48-Hour Fix](https://thesaleswhisperer.com/48-hour-fix) - [Start](https://thesaleswhisperer.com/start) - [Blog](https://thesaleswhisperer.com/blog) - [The Daily](https://thesaleswhisperer.com/daily) - [Speaking](https://thesaleswhisperer.com/sales-keynote-speaker) - [Podcast](https://thesaleswhisperer.com/podcast) Show submenu for Podcast - [Podcast Guests](https://thesaleswhisperer.com/podcast-guests) - [About](https://thesaleswhisperer.com/about) - [Get The Daily](https://thesaleswhisperer.com/daily) [Get The Daily](https://thesaleswhisperer.com/daily) Jun 13, 2025 # Grow Your Sales Without Growing Your Staff: Stop Setting Appointments ![Picture of Wes Schaeffer](https://thesaleswhisperer.com/hs-fs/hubfs/Wes%20Schaeffer%2c%20The%20Sales%20Whisperer%20black%20white.png?width=50&name=Wes%20Schaeffer%2c%20The%20Sales%20Whisperer%20black%20white.png) [Wes Schaeffer](https://thesaleswhisperer.com/blog/author/wes-schaeffer) Share: [facebook-f icon](http://www.facebook.com/share.php?u=https://thesaleswhisperer.com/blog/grow-your-sales-without-growing-your-staff-stop-setting-appointments) [linkedin-in icon](http://www.linkedin.com/shareArticle?mini=true&url=https://thesaleswhisperer.com/blog/grow-your-sales-without-growing-your-staff-stop-setting-appointments) [Twitter icon](https://twitter.com/intent/tweet?url=https://thesaleswhisperer.com/blog/grow-your-sales-without-growing-your-staff-stop-setting-appointments) [pinterest-p icon](http://pinterest.com/pin/create/link/?url=https://thesaleswhisperer.com/blog/grow-your-sales-without-growing-your-staff-stop-setting-appointments) [envelope icon](mailto:?body=https://thesaleswhisperer.com/blog/grow-your-sales-without-growing-your-staff-stop-setting-appointments) **You at 10:18 am today:** How's tomorrow at 9:30 am to schedule a 45 minute online demo? **Them at 12:20 pm today:** No good. How about tomorrow at 1:15? **You, thinking to yourself at 12:48 pm today:** (If he would've replied an hour earlier I could've made 1:15 tomorrow work, but now I have a client call then.) **You at 12:49 pm today:** How's the day after tomorrow at 10 am? **Them at 3:50 pm today:** Sorry for the delay. Had an emergency come up. Tomorrow at 10 am is not good and the day after tomorrow I'm traveling. How about two days from now at 8 am? **You at 6:45 pm today, replying on your smartphone from your daughter's soccer practice:** We have a staff meeting at 8 am but that ends by 10 am. How about 10 am two days from now? **Them at 5:45 am tomorrow:** That'll work. Can you send me a calendar invitation? **You at 8:15 am tomorrow:** Sure thing. You then proceed to schedule a call for 10 am two days from now based on the email...however, that email was yesterday, so you schedule the demo in two days instead of tomorrow. **Them at 8:48 am tomorrow:** Hey, I thought we agreed to 10 am tomorrow but you sent this for two days from now. I can't meet two day from now at 10 am and now my assistant has scheduled a client call for me at 10 am tomorrow. How is next week? **AHHHHHHHH!!!!!** Avoid all this running around and wasted time by using a scheduling tool linked to your calendar that shows your reader the times you have available, so you can both get on with your lives. Before I got HubSpot in 2014 and switched to their native Meetings tool, I used TimeTrade to avoid this bouncing around. They offer a 15-day trial, and then it's just $78 for an entire year! So for $6.50/mo you can avoid that entire process above forever!  It synchronizes with Outlook, Google, and iCal calendars, so no excuses there. You can also create different calendars for different functions. For example, I have a **client consulting calendar** that shows up to three 60-minute options Tuesday to Thursday, 9 am to 4 pm, with a 15-minute gap between any two calls, and none can be booked less than 24 hours in advance. I have 45-minute guest interviews for The Sales Podcast that are scheduled only on Mondays. I have a 15-minute calendar link for those "got a moment" appointments with staff, vendors, even clients that need to catch up but not drone on forever. I also have a product demo calendar that shows 45-minute options Tuesday to Thursday. Each calendar type has its own landing page with instructions and sends an email with the invitation that syncs immediately to the contact's calendar automatically. Now I set most of my own appointments by simply using a shortcode in TextExpander that sends an introduction and a link to my contact based on the type of appointment I think we need, and my assistant can focus on more productive things that make me more money. Don't like TimeTrade or not sure if it's the best for you? No problem. Do a simple search for "online appointment scheduling," and you'll find ads for - MindBody - SquareUp - CoconutCalendar - Jituzu You'll find organic results for - Appointy - Setmore - Capterra - Simplybook - Schedulicity And at the bottom of the page you'll find "Searches related to online appointment scheduling" - online appointment scheduling **for salons** - online appointment scheduling **reviews** - **doodle** - online appointment scheduling **google** - online **doctor** appointment scheduling - online scheduling - online appointment scheduling **outlook** - online appointment scheduling **jobs** As you can see, you have no excuse to not find a scheduling tool that fits your budget, your industry, and your technology. However, before you go clicking around and signing up for demos and playing with these tools, make sure you have your [Process Before Login](https://thesaleswhisperer.com/process-before-login) documented; otherwise, you'll just get lost in the minutiae and end up confused, unproductive, and billed for software you forgot you even tested. Now go sell something. [![Score My Pipeline](https://no-cache.hubspot.com/cta/default/443614/interactive-178194433547.png)](https://thesaleswhisperer.com/hs/cta/wi/redirect?encryptedPayload=AVxigLKWRKeTYQzEwunkjK55qjV0XV%2FVrWq9TS0I7EVRHnoT88lalMgx5rRhx5I0EiHp0hIY3gpYZ%2FK9xiYTOnVJ64g3D0%2F7b%2FSGSzfSyy9veb15M1n%2BQKgYBhzRC0lxRIQo%2B19a5aF7fJ13emT8YneJ28RYZjvPckdCPrw36kWUEYJ63D%2FvfhoF6fUVzU25Px6oiV3CNSWA2Hpg&webInteractiveContentId=178194433547&portalId=443614) ## Related posts [![Keith Perhac: Segment Your List To Grow Your Sales on The Sales Podcast with Wes Schaeffer, The Sales Whisperer®. ](https://thesaleswhisperer.com/hs-fs/hubfs/Imported_Blog_Media/Keith%20Perhac%20Segment%20Your%20List%20To%20Grow%20Your%20Sales.png?height=200&name=Keith%20Perhac%20Segment%20Your%20List%20To%20Grow%20Your%20Sales.png)](https://thesaleswhisperer.com/blog/keith-perhac) [The Sales Podcast](https://thesaleswhisperer.com/blog/topic/the-sales-podcast) ## [Keith Perhac: Segment Your List To Grow Your Sales](https://thesaleswhisperer.com/blog/keith-perhac) ![Picture of Wes Schaeffer](https://thesaleswhisperer.com/hs-fs/hubfs/Wes%20Schaeffer%2c%20The%20Sales%20Whisperer%20black%20white.png?width=50&name=Wes%20Schaeffer%2c%20The%20Sales%20Whisperer%20black%20white.png) [Wes Schaeffer](https://thesaleswhisperer.com/blog/author/wes-schaeffer) Jun 13, 2025 It's best to test small as well as big ideas [Read more](https://thesaleswhisperer.com/blog/keith-perhac) [![](https://thesaleswhisperer.com/hs-fs/hubfs/Imported_Blog_Media/sell_without_selling_wes_schaeffer_the_sales_whisperer.jpg?height=200&name=sell_without_selling_wes_schaeffer_the_sales_whisperer.jpg)](https://thesaleswhisperer.com/blog/how-to-grow-your-sales-without-growing-your-staff-12) [custom AI solution development](https://thesaleswhisperer.com/blog/topic/custom-ai-solution-development), [Sales Training](https://thesaleswhisperer.com/blog/topic/sales-training), [ROI of AI](https://thesaleswhisperer.com/blog/topic/roi-of-ai) ## [How to Grow Your Sales Without Growing Your Staff #12](https://thesaleswhisperer.com/blog/how-to-grow-your-sales-without-growing-your-staff-12) ![Picture of Wes Schaeffer](https://thesaleswhisperer.com/hs-fs/hubfs/Wes%20Schaeffer%2c%20The%20Sales%20Whisperer%20black%20white.png?width=50&name=Wes%20Schaeffer%2c%20The%20Sales%20Whisperer%20black%20white.png) [Wes Schaeffer](https://thesaleswhisperer.com/blog/author/wes-schaeffer) Jun 13, 2025 Stop. Breathlessly. Standing. By. The. Phone. And. Answering. It. On. The. First. Ring. [Read more](https://thesaleswhisperer.com/blog/how-to-grow-your-sales-without-growing-your-staff-12) [![](https://thesaleswhisperer.com/hs-fs/hubfs/Imported_Blog_Media/sell_without_selling_wes_schaeffer_the_sales_whisperer.jpg?height=200&name=sell_without_selling_wes_schaeffer_the_sales_whisperer.jpg)](https://thesaleswhisperer.com/blog/how-to-grow-your-sales-without-growing-your-staff-15) ## [How to Grow Your Sales Without Growing Your Staff #15](https://thesaleswhisperer.com/blog/how-to-grow-your-sales-without-growing-your-staff-15) ![Picture of Wes Schaeffer](https://thesaleswhisperer.com/hs-fs/hubfs/Wes%20Schaeffer%2c%20The%20Sales%20Whisperer%20black%20white.png?width=50&name=Wes%20Schaeffer%2c%20The%20Sales%20Whisperer%20black%20white.png) [Wes Schaeffer](https://thesaleswhisperer.com/blog/author/wes-schaeffer) Jun 13, 2025 Now that you have some chalk and some nails let's get some dough, shall we? 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